We created this package for couples who would like to plan their weddings themselves but would like someone they can trust and count on to fulfill their vision of their perfect day.

It all starts with a conversation. We love to meet our clients to understand who they are and what their vision is for their dream wedding.

Our initial consultation is where we get to know each other better, and talk about what your vision and needs are in more detail.

We make sure to ask the right questions that will get you imagining the execution and logistics of your wedding day so that we can get an idea of what we will be stepping into.

In this initial meeting, we like to discuss with you:

• Your vision for your wedding day (view our galleries to see previous weddings that we have planned).
• The date of your wedding
• Your wedding venue (are your ceremony and reception in the same location?)
• How many guests are attending
• A little bit about Mountain Wedding Co so that you can feel confident that your wedding is in the right hands

After our initial meeting, we will put together a detailed quote for you, and once we have your approval, we will be able to start the wedding planning process which includes being available to you to suggest the perfect vendors to help you turn your vision into a reality.

Includes:

• Unlimited phone and email communication leading up to your wedding
• Creation of a detailed day of timeline and event production schedule
• Vendor contract review
• Vendor confirmation the month prior to your event
• Site walk-throughs with on-site coordinator to discuss event details
• Finalizing all floorplans, menus, and venue specific logistics
• Supervision of wedding rehearsal, ceremony set-up and reception set-up
• Onsite styling the day of the wedding
• Management and coordination of vendors, timeline, logistics, bridal party, guests and last minute changes
• Final payment and gratuity distribution
• Up to 12 hours of coordination on your wedding day

Starting at $2800.00

Full Wedding Coordination includes:

• Venue search – Wedding ceremony and reception locations.Recommendation, visits and contract review
• Regular scheduled planning meetings (Skype, phone or in-person)
• Budget preparation, allocation, recommendations
• Recommendation for all vendors, attendance of vendor meetings, facilitation of vendor bookings
• Advice on wedding etiquette and stationary wording
• Sourcing unique items/service
• Theme and style development for a comprehensive look, styling of ceremony and reception details including colours, design, rentals and decor
• Coordination of reception details and liaising with Caterer, DJ, MC, Photographer, other vendors and helpers
• We will make sure all dietary needs are confirmed with caterer.
• Bride and bridesmaids schedule all beauty appointments i.e mani/pedi, waxing etc
• Development of detailed wedding day itinerary, for all (Family, wedding party, vendors)
• We will schedule and meet with the officiant prior to your wedding.
• Behind the-scenes assistance in orchestrating your ceremony schedule
• Coordination of the wedding rehearsal
• Creation of wedding day documents to distribute to vendors, helpers and wedding party
• Wedding planning spreadsheet with month to month to do list to assist in planning
• We will schedule a final walkthrough with your venue the month of the wedding to go over everything one last time in great detail
• Create a shot list for the photographer of “must have” shots
• Make sure you have the marriage license
• Print wedding program (if desired)
• Decide on welcome baskets for out of town guests (we are happy to help put these together for you)
• Confirm groomsmen and bridesmaids all have their attire.
• Behind the-scenes assistance in orchestrating your ceremony schedule
• Assistance throughout the day to ensure the program runs smoothly and all your plans are carried out
• Our assistant at the ceremony and for set up , making sure place cards are accurate, table settings are impeccable
• Ensure your band, or DJ has all equipment set up and ready to go before any guest has arrived. Your first song is confirmed.
• Distribution of vendor payments
• Access to my “Wedding Day Emergency Kit”

On Your wedding Day

Rehearsal

• We like to make this a fun and relaxed setting , as to set the tone for your family and wedding party to feel at ease and in good hands. We will do Introductions, explain the process for the rehearsal by talking briefly about the steps involved in the ceremony and the role of each participant.
• We will work alongside your officiant to go over your processional and recessional ,rehearsing the line up, and procedure
• We will have the timelines available to all involved and answer any questions you or you bridal party, family may have. This is a great time for us to exchange cell #’s with you participants, to ensure we are available for any last minute needs or concerns. This is also a great way for us to meet everyone close to you !
• We will Collect any items at rehearsal to be brought and set up on wedding day such as: special items,candles, guest book, favors, place cards, seating chart, etc.

Ceremony

• At the ceremony we will organize the bridal party, make sure everyone is looking their best, make sure nobody has their cell phone volume on, is chewing gum and generally looks pristine.
• We will cue the officiant, photographers, and musicians when to start and will then cue everyone when to walk down the aisle. After the ceremony we like to ensure that there are refreshments and cocktails awaiting the bride and groom in their bridal suite

Cocktail Reception

• During the cocktail reception there are sometimes additional photos taken of the bridal party and family. The assistant coordinator will be there with shot list in hand to help ensure that no shots are missed. At the same time the lead planner is making sure that the reception room is set up and ready to go and that the photographers and videographers have captured all of the details before allowing guests to enter. We will also ensure that guests are happy and that there is plenty of food and beverages flowing during cocktails,all the while maintaining the timeline and perfect execution of all details.

Reception

• During the reception we will line up your bridal party for entrances. Cue band/DJ, MC, photographer/videographer, and venue. We will be communicating with the kitchen and all vendors to ensure that service is impeccable. We will cue any and all speakers before it is their turn to give a speech. We will be personally checking in on you to make sure you are having nothing but the best time. We will ensure that we stay on schedule as best as possible. We will be on site to avert any potential issues. If there is an issue our goal is to draw on our years of experience and to quietly and quickly find a solution so that you never even know about it
• End of the Night – Unlike many other wedding planning companies we don’t leave until the bride and groom do. That means we stay until the very end. We want you to end the best night of your life on a high note. We don’t want you cleaning up, shlepping boxes and gifts or generally having to worry about anything at all. We will make sure all of your gifts and personal belongings make it home with you.

Starting at $5500.00